ERC: Home > About the ERC > Minutes > May 19, 2004

May 19th, 2004 ERC Minutes

In attendance: Barker, Pica and Depken. Not in attendance: Castle and Jones

• Next meeting Barker will schedule for sometime in July
• Pins -- Barker will order additional pins for current awards, pins for new awards and certificate for celebrating you.
• Mission statement -- Pica will send out mission statement to committee to edit and then once edited, add it to the policy on q drive.
• Voted on Applause Award Nomination. Jones sent vote to Depken prior to meeting. -- Pica will write letter.
• Depken made policy changes as suggested in task force recommendation. No suggestions for changes were made at the meeting.
• Depken created Q:mis/Employee Recognition Folder. Discussed at meeting that only nomination stuff should go in folder but that there should be a word document that tells where the minutes, annual report, etc are located. (Reminder to date everything)
• Minutes at: Q://mis/minutes/committees/Employee Recognition.
• Policy, Annual Report, Sample Letters and Task Force Recommendation at: Q://mis/execcomm/Employee Recognition.
• Annual Report: at Q://mis/reports/annual reports/employee recog
• Discussed possible Star award changes but decided to table discussion till next meeting.
• To Do Before Next Committee Takes Over:
  • ERC Website -- Jones will look at design in June
  • At August 04 Staff Meeting, advertise new nomination process and how it works, how easy it is and also new awards. -- Not discussed who will present.
  • In June, Jones will update the nomination forms on the ERC web site in accordance with the sample nomination form given in the recommendation.
  • In August, Jones will update the nomination routing process online to go to LET members
  • In June, Jones will design coupon/form for Celebrating You Award
  • Jones is checking with Dugdale about possibility of using the digital signage on 1st floor
  • Update Annual Report.
  • To put relevant documents in Q:mis/employee recognition folder
  • To remind LET about Employee Recognition election process
• To Discuss at Next Meeting in July:
  • For Discussion -- STAR Award -- to recognize all nominees at spring reception. Possible change to nomination process -- supervisor and coordinator letter of support is required before consideration.
  • For Discussion -- Outstanding Student Assistant Award -- Possible change to nomination process -- coordinator letter of support is required before consideration.
  • Discussion about the Display of photo and description on 1st floor -- suggestion using digital signage and/or photo gallery on ERC website instead.
• Suggestions for Next Committee to Look At:
  • On-Going Advertisement -- Suggestions for 2004/2005 ERC Committee to look into:
  • Use newsletter to advertise awards and nomination process and use to showcase award recipients
  • Email monthly reminders about awards and nomination process
  • Use Bulletin Board in staff lounge and in branches
  • Announce winners in UTA Today or Messenger
  • FAQ section on ERC website
  • Interaction between ERC, Entertainment, and Career Status -- Let 2004/2004 ERC committee look into this suggestion
  • Celebrating You -- Suggestions to include Celebrating You recipients in newsletter.