Image Reproduction

Special Collections offers mediated image reproduction services to students, faculty, staff, and the general public. 

General Information

  • Please allow at least five working days from receipt of payment (excluding weekends and holidays) for processing.  Small orders are often completed within two days. 

  • To accommodate staff workloads, large orders may be divided into batches for processing. Patrons submitting large orders may expect to receive a batch approximately every 30 days. 

Digitization Services

Researchers are not permitted to scan photographs.

Per image preservation fee:

User Type Image Preservation Sound Recording
General Public $10 / image $10 / recording
University Clients $6 / image $6 / recording

Camera/Video Recorders

Special Collections allow its materials to be photographed with cameras and video recorders. Appointments must be made in advance. Publication fees may also apply (see below).

Item Fee
First Image $10
Each additional image $3

Special Handling Requests

  • Prices are available on request for work requiring off-site processing. For example: 

  • Items larger than 12 in. x 18 in. 

  • Specialty photography 

  • Orders requiring off-site processing incur a charge of $50 per order plus UTA’s per image preservation fees and vendor charges. 

  • Please allow at least one month for delivery. 

Publication Fees

Fees are based on distribution of the publication. Prices stated are per image.

Print: Books, Magazines, and Journals

Units Published 1-10 Images 11-25 Images 26+ Images
1-4,000 $25 $20 $15
4,001-25,000 $35 $30 $25
25,001+ $50 $40 $30

Electronic: Internet, Video, and Film

Audience 1-10 Images 11-25 Images 26+ Images
State/Local $25 $20 $15
Nationwide $75 $65 $55
Worldwide $100 $80 $70


  • Publication fees may be waived for nonprofit organizations or scholarly publications.
  • Permission for use of an image in advertisements or promotional materials must be obtained separately.
  • Special Collections staff will determine whether:
    • distribution of the image reproduction constitutes publishing and incurs a publication fee
    • the nature of a project and its intended audience constitutes public display and incurs a display fee

Public Display Fee

A Public Display fee is for use of images in exhibit space, office, restaurant, hotel, or other location exposed to public view. The Public Display fee for images in UTA Libraries Special Collections is $50 per image.

Handling Fees

The handling fee is $5. 

Sales Tax

  • Orders for Texas residents and businesses must have 8% sales tax applied to the bill. 

  • Nonprofit organizations must complete an exemption form or sales tax will be applied to their bill. 

  • Sales tax is not added to out of state orders. 


  • All orders require payment at time of order. 

  • Payment may be made by cash, check, or credit card. University clients may make payment via IDT. 

  • Checks and money orders must be payable to UT Arlington Library

Photographic Research

  • Researchers are encouraged to schedule an appointment to view photographs. 

  • Photographic negatives are kept in a cold storage vault and must acclimate to room temperature at least 24 hours prior to handling. 

  • Researchers requesting photographic reference service will be accommodated on a first come, first served basis. 

  • There may be photographs in the collections that cannot be duplicated because of copyright restrictions, size, or compromised physical condition. 

  • Visit the UTA Libraries Digital Gallery to explore our scanned photographs. These images can be freely downloaded for non-commercial use. Publication fees may apply for commercial or public display purposes. Please contact Special Collections with any questions.

Order Forms

  • All orders for images and media reproduction must be received on the Special Collections “Request for Image and Media Copies” form, completed either on site or emailed by a staff member to the requestor.  (Can we do a webform?) 

  • The form should be read carefully, filled out completely, signed, and returned with payment. Emailed forms can be scanned or photographed and returned by email. 

For more information, please contact Special Collections.