Borrow, Renew, Recall, Request
Privileges and Loan Periods
- Books may be checked out for 21-30 days by undergraduates, staff, and others, one semester for graduate students, and an academic year for faculty.
- Periodicals are loaned for one hour to students and up to 7 days for faculty.
- Laptops, chargers, and other technology items have varying loan periods from 4 hours up to 7 days.
- See all privileges and loan periods.
Course Reserves
Our Course Reserves service is one of the many ways we support educational affordability and student access! Materials requested by an instructor are accessible either online as E-Reserves or On-Site reserves, most of which are available through our self-checkout machines.
Can't Find Library Materials?
- If materials are listed in the Libraries Catalog as "Available" and you can't find them on the shelf, please ask for a Search Request form. We’ll search for it twice over a period of 7 days. If we find it, we’ll contact you and hold it for 8 days. If we don't, we’ll mark it as "Missing," at which point you can request it through Interlibrary Loan.
- Materials listed in the Library Catalog with the status of "IN PROCESS" can be retrieved for you.
Who Can Borrow?
- Academic Borrowers. This includes retired UTA employees (Faculty and Staff Identification Cards), members of other TexShare libraries, members of OCLC Reciprocal Faculty Borrowing Program, students enrolled in the UTA English Language Institute, and Students in the Upward Bound Program.
- Courtesy Borrowers (Alumni, Friends, and Associates). UTA Alumni (bring your Alumni card and photo ID to the Central Library to receive a library card), Friends of the Libraries (bring your Friends card and photo ID), University Associates and Sponsors, spouses and children of UTA faculty, members of the Maverick Parent and Family Association, Arlington Public Library Patrons (bring your LibraryLiNK card and photo ID), and TexShare card holders.
- Proxy Borrowers. MavExpress Cards holders may authorize others to check out materials for them. You are responsible for all materials, any overdue fines, damage, or replacement costs. The proxy borrower will present their own MavExpress Card when checking out materials for you.
- Youth Borrowers. Borrowers under the age of 18 must have a Parental Consent Form on file. Please see our Youth Access Policy.
Renewals
Most materials can be renewed BEFORE their due date.
- Online. Log in to My Library Account , select the items you wish to renew and the Request Renewal button.
- By Phone or Email.Call 817-272-3224 and leave a voicemail box or email your request to AskUs@uta.edu. Please supply your name, mailing address, phone number, UTA ID, and the barcode number for the item.
- In Person. Bring your Mav ID card to the service point at any library and ask a staff member.
- Guest Borrowers. Please renew by phone or email (see above).
- Interlibrary Loan. Renew online or call 817-272-3344.
You can’t renew an item if you’ve reached the maximum number of renewals (graduate students: 3; all others: 2), and you can’t renew a Recalled Item or high-demand items, such as bound or current periodicals or items on reserve. We also may not be able to renew your item if we receive incomplete information by voicemail or email.
Recalls
If you need an item that is currently checked out by another user, you can submit a recall request. Locate the item in the Online Catalog, log in to your account, select “Request This,” and complete the form. Items recalled for Reserve take priority over all other recall requests.
- Certain materials may not be recalled: Reserve items, reference materials, periodicals, laptops and headphones, and items that are on order or in process.
- It may take 10 days or more for a recalled item to be returned. If you can’t wait for the item, you can seek assistance at a service zone to find other libraries in the area that own the item.
- We’ll e-mail you when the item is available. You may also check the status online.
- The item is held for 10 days at the library of your choice. If you decide you no longer need the item, please contact us.
When an item you are borrowing is recalled, we’ll notify you by e-mail and by US Mail. The loan period is shortened, and the item is given an adjusted due date (usually 10 days from the date of recall). If an item is recalled from you that you still wish to use, you may place your own recall, however the next user will be allowed to keep the item for 30 days before the next recall takes effect, and there may be other recalls ahead of you.
Request Items from Storage
The Library Collection Depository is a storage facility for older and less-used books. Five maximum requests per day per person are allowed for UTA faculty, staff, and students. When logged in to the UTA Library Catalog you may request an item and enter your desired pick-up location (personal delivery is available for faculty and PhD students).
Delivery Services
The Resource Delivery team provides special retrieval and delivery services for faculty, Ph.D. students, graduate students, distance education students, and students with disabilities.
Borrowing from Other Libraries
Current faculty, staff, and students can gain access to additional resources in the state of Texas and beyond.
- Interlibrary Loan. Allows users to borrow books, DVDs, photocopies of documents, etc., from libraries nationwide. Log in to Interlibrary Loan to create a profile or learn more about Interlibrary Loan.
- TexShare Card. To access materials at member libraries, bring your MavID to the Central Library service desk or apply online.
- LibraryLink Program. Check out up to 5 items, download e-books and audiobooks, and access online learning services from the Arlington Public Library.
- OCLC Reciprocal Faculty Borrowing Program. Faculty should contact other OCLC libraries for their individual policies on participation.
Overdue Fines
- Regular overdue fines: $0.25 per day; $15 max
- Laptops: $15 per day; $60 max
- 4-hours, 24- hours and 3-days, 7-days reserve items: $1.20 per day; $30 max
- Headphones and 2, 3, 24-hour reserve items: $0.02 per minute; $30 max
- Additional fine on overdue items recalled by another library user: $2 per day
- Interlibrary loan: $1 per day; $25 max
Fines and fees are billed to your student account. If you believe you have received a bill erroneously, there is a Library Appeals Panel (PDF) for you to dispute fines or fees.
Lost or Damaged Materials
When an item is 30 days overdue, we assign a status of "Lost" and bill you for replacement, plus associated charges, which include the overdue fine ($15-$60) and $35 processing fee. If returned within one year of billing and in good condition, users are credited for the replacement cost and processing fee. If you know you have lost an item, please fill out a Report of Lost Book form at any library. You will be charged the replacement cost plus a $35 processing fee.
Materials returned damaged but salvageable will be billed $10 for mending/rebinding. Materials returned damaged and not salvageable will be billed the replacement cost of the item, $35 processing fee, plus late fees if applicable.
Library User Responsibilities
We may suspend library privileges and block the account of any user for failing to adhere to library policies, stealing or defacing library materials, or failing to pay library fines or give us a correct mailing address. Failure to return materials and pay fees may result in further collection procedures by the UTA Business Office. For questions, contact AskUs@uta.edu or 817-272-3395.
- A receipt for returning your library materials is available upon request.
- You are responsible for all library materials checked out to your UTA ID number.
- Your circulation records are confidential. Please see our Privacy Policy.
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